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A Quick Guide That Will Show You How To Become HIPAA Compliant

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Marleny Huckshttp://MyrtleBeachSC.com
Marlene (or Marleny as she is known in Spanish) is a mentor, teacher, cross-cultural trainer, storyteller, writer, and for those who have been under her leadership or simply sat across the table from her, she is a mirror of destiny. Her love of word and image were formed early on by one of her heroes, Dr. Seuss. If you asked those who know her well, they would describe her a compassionate, funny, wise, curious, honest, real, strong, sensitive and totally human which comes out as she teaches and writes. She sees all of life, even the most mundane, through faith and believes that who we become as we live this side of the veil is what matters not the journey itself or our circumstances. Marleny Hucks has spent her life crossing bridges. She comes from a diverse background of ministry roles and contexts as well as has transitioned in and out of the business world. Having lived outside the country as well as traveled extensively she has a fascination with culture causes her to live her life within a global mosaic no matter where her feet are planted. Marlene currently lives in South Carolina with her husband David, who owns a news company but who she says is a “crime fighter”, bringing light into darkness in their systems of their city. Marleny currently works as a content management specialist covering Myrtle Beach News for MyrtleBeachSC News.
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HIPAA, or the Health Insurance Portability and Accountability Act of 1996, is a piece of legislation that was created to protect the privacy of patients’ health information. The Act outlines specific regulations that healthcare organizations must abide by to protect patient data from unauthorized access or disclosure.

While HIPAA compliance is not optional for most healthcare organizations, it can be a daunting task to implement all of the necessary safeguards required by the act. Therefore, this guide will provide you with an overview of what you need to do to become HIPAA compliant.

Understand the Requirements of HIPAA

The first step to becoming HIPAA compliant is to have a clear understanding of the requirements set forth by the act. These requirements are divided into four main categories: administrative requirements, a notice of privacy practices, safeguards, and covered entities. Each category contains specific regulations that must be followed to ensure compliance.

For instance,  under the administrative requirements, healthcare organizations must appoint a privacy officer and develop policies and procedures for safeguarding patient data. On the other hand,  the notice of privacy practices must be made available to patients so that they are aware of how their personal health information will be used and disclosed. And if a covered entity experiences a data breach, it must notify the affected individuals as well as the Department of Health and Human Services within 60 days.

Depending on the size and scope of your healthcare organization, you may be required to comply with all or only some of the requirements set forth by HIPAA. Therefore, you must consult with legal counsel to determine which regulations apply to your organization.

Create a Checklist of Compliance Actions

Once you have a clear understanding of the requirements for HIPAA compliance, you can begin to take action to ensure that you comply. To help you keep track of your progress, it is helpful to create a checklist of all of the actions that need to be taken. This will help you meet the criteria for each category of requirements and ensure that nothing is overlooked. It will also help you track your progress and identify any areas where additional work is needed.

This checklist should include both big-picture items, such as appointing a privacy officer, as well as smaller details, such as ensuring that all staff members receive training on HIPAA compliance. By taking care of both the large and small action items, you can be confident that your organization is doing everything possible to meet the requirements of the act.

Implement Safeguards to Protect Patient Data

One of the most important aspects of becoming HIPAA compliant is implementing safeguards to protect patient data from unauthorized access or disclosure. This includes both physical and electronic safeguards. Physical safeguards are measures taken to secure physical access to patient data, such as locking up paper records or restricting access to computer servers. Electronic safeguards are measures taken to secure electronic access to patient data, such as encrypting data in transit or storing data in a secure data center.

Depending on the type of patient data you collect and store, you may need to implement a combination of physical and electronic safeguards. For example, if you maintain paper records, you will need to ensure that they are locked up when not in use. If you store patient data electronically, you will need to encrypt it both in transit and at rest. And if you allow patients to access their health information online, you will need to put authentication measures in place to prevent unauthorized access.

Train Your Staff on HIPAA Compliance

Another critical step in becoming HIPAA compliant is training your staff on the requirements of the act. This includes educating them on how to handle protected health information and what to do in the event of a data breach. Staff members should be made aware of the policies and procedures you have put in place to safeguard patient data and should know how to report any violations of these policies.

It is important to note that HIPAA compliance is not a one-time event. To maintain compliance, you must make sure that your policies and procedures are up to date and that your staff is trained on the latest requirements. By regularly reviewing your HIPAA compliance status and taking action to address any areas of non-compliance, you can be confident that your organization is meeting the standards set forth by HIPAA.

Even though becoming HIPAA compliant can seem like a daunting task, by taking the time to understand the requirements of the act and putting policies and procedures in place to meet them, you can ensure that your organization is providing patients with the highest level of care possible. By following the steps outlined in this guide, you can be confident that you are taking the necessary steps to become HIPAA compliant.



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