Make Organizing Business Travel An Easy With These Useful Tips

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Marleny Hucks
Marleny Hucks
Marlene (or Marleny as she is known in Spanish) is a mentor, teacher, cross-cultural trainer, storyteller, writer, and for those who have been under her leadership or simply sat across the table from her, she is a mirror of destiny. Her love of word and image were formed early on by one of her heroes, Dr. Seuss. If you asked those who know her well, they would describe her a compassionate, funny, wise, curious, honest, real, strong, sensitive and totally human which comes out as she teaches and writes. She sees all of life, even the most mundane, through faith and believes that who we become as we live this side of the veil is what matters not the journey itself or our circumstances. Marleny Hucks has spent her life crossing bridges. She comes from a diverse background of ministry roles and contexts as well as has transitioned in and out of the business world. Having lived outside the country as well as traveled extensively she has a fascination with culture causes her to live her life within a global mosaic no matter where her feet are planted. Marlene currently lives in South Carolina with her husband David, who owns a news company but who she says is a “crime fighter”, bringing light into darkness in their systems of their city. Marleny currently works as a content management specialist covering Myrtle Beach News for MyrtleBeachSC News.

If you have to go away for a business trip, then you need to prepare. Not preparing could be disastrous, especially if you are meeting new clients or investors.

A lot of people think that planning a business trip is a lot like planning a vacation, but this is not true. There are far more things for you to think about when you are going away on business, than when you are going on holiday.

This post will tell you everything that you need to know if you have to go away on business.

Travel Services

When you go away on business, booking flights and accommodation aren’t the only things that you need to worry about. You also need to spend time preparing for meetings, planning what you are going to say, and creating presentations. It can be impossible doing all of these things while simultaneously trying to arrange flights. So, according to Telios Travel, who you can learn more about on their website, working with a travel management company often means that you will have a team of experts arranging your trip for you. You can tell them everything you want, like, and dislike. Then, they can make sure that your trip is planned right. Bear in mind that not all travel services are equal. Some are considerably better than others. The best way to determine whether or not the service you want to work with is worth using is to read their reviews.

Meeting Preparation

As mentioned in the previous section, when you have to go away on a business trip, the most challenging part is preparing for your meetings. Because of how challenging meetings can be with foreign clients and investors, it’s essential that you spend a lot of time preparing yourself for them. Take time to create presentations, write out your speeches and talks, and learn about the people that you will be meeting with. Going into a meeting blind can be a very bad idea. Meet with your bosses to see if they have any specific things that they want you to do or say, too. If you need to attend a business meeting before you fly or just after you fly and are unable to keep your luggage at your hotel, it’s a good idea to see if there are any storage lockers that can be used. 

Notifying Staff

If you work for somebody else’s business, then it’s very likely that they will ask another member of staff to join you. More often than not, this is done to make your trip easier for you. One employee is usually tasked with leading the meeting, and the other is usually told to take notes, and bring up any missed points. Your employers will notify staff members for you. If you own your own business and want to bring people, then you will have to tell them that their presence is required.

Local Phrases

If you don’t speak the language of the country that you are traveling to, then it’s a good idea to take some time to learn local phrases. Doing so can ingratiate you with the people that you meet, and also make traveling a lot easier. It is a very bad idea to travel anywhere if you don’t speak the language because you can’t ask for help when you are in trouble. You can likely take a quick course in the language online. Doing so will make getting around much less stressful.

Prepare Electronics

It’s very likely that if you are going abroad for a meeting, you will need to use certain electronics, like your laptop. Make sure that you prepare all of your electronics before you leave, so that you have everything ready for when you arrive. Do not wait until the last minute to prepare your electronics. Make sure that you have your USB stick and anything else that you need in your bag at least a week before you plan on leaving. If you have to take anything out, then make sure that it goes back as soon as you are done using it.

Travel Documents

It is essential that your travel documents are all prepared, too. The worst thing you can do is not prepare your travel documents, because you could then get to the airport and discover that you aren’t able to fly. This could cause serious interruptions to your business’s international relations. Your employers won’t be very happy with you if they have to postpone the meeting, either, and there’s no guarantee that you will be able to get another flight on the same day. Keep your travel documents in your bag along with your electronics.

Preparing for a business trip can be hard work, which is why it’s good to hire a travel management service to do it for you. Then, you can focus on everything else mentioned here. Make sure that you prepare for your meetings abroad and a few local phrases.

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