Managing Your Rental Properties: 6 Key Steps

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Marleny Hucks
Marlene (or Marleny as she is known in Spanish) is a mentor, teacher, cross-cultural trainer, storyteller, writer, and for those who have been under her leadership or simply sat across the table from her, she is a mirror of destiny. Her love of word and image were formed early on by one of her heroes, Dr. Seuss. If you asked those who know her well, they would describe her a compassionate, funny, wise, curious, honest, real, strong, sensitive and totally human which comes out as she teaches and writes. She sees all of life, even the most mundane, through faith and believes that who we become as we live this side of the veil is what matters not the journey itself or our circumstances. Marleny Hucks has spent her life crossing bridges. She comes from a diverse background of ministry roles and contexts as well as has transitioned in and out of the business world. Having lived outside the country as well as traveled extensively she has a fascination with culture causes her to live her life within a global mosaic no matter where her feet are planted. Marlene currently lives in South Carolina with her husband David, who owns a news company but who she says is a “crime fighter”, bringing light into darkness in their systems of their city. Marleny currently works as a content management specialist covering Myrtle Beach News for MyrtleBeachSC News.

If you are a landlord, then you know that there is a lot of work that goes into managing rental properties. Between finding tenants, collecting rent, and dealing with repairs, it can be a lot to handle. That’s why it is important to have a plan in place for how you will manage your properties. In this blog post, we will discuss six key steps for managing your rental properties effectively!

1. Screen potential tenants carefully

To find the best possible tenants, you’ll need to screen them carefully. This includes doing a credit check and criminal background check. You should also verify their employment situation and rental history.

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Luckily, there is software these days you can use to automate much of this process. Furthermore, the pros from Doorloop say on their website that you can also attract quality tenants by using software. That way, you’ll be able to automatically screen them and send custom messages.

2. Set clear rules and expectations for tenants

As a landlord, it’s important to set clear rules and expectations for your tenants from the beginning. This will help prevent misunderstandings and disagreements down the road. Some things you may want to include in your lease agreement are:

-The length of the tenancy

-How much rent is due and when it is due

-Who is responsible for paying utilities

-Who is responsible for lawn care and snow removal

-Pet policies

By setting clear expectations from the start, you can help avoid potential problems later on.

3. Maintain your properties regularly and keep them in good condition

When you have rental properties, you need to make sure that they are well-maintained. This means regular cleaning, painting, and repairs. You don’t want your tenants to be living in a place that is falling apart – it will reflect badly on you as a landlord and could even result in legal action against you.

If something breaks, you should fix it as soon as possible. This will show your tenants that you care about their comfort and that you’re serious about being a good landlord. You can easily avoid expensive unexpected costs by making sure you have the correct insurance policies in place for your property. has a comprehensive guide on the different types of insurance you can get as a landlord.

You should also make sure to do regular inspections of your rental properties. This will help you catch any problems early on and prevent them from getting worse. tenant-landlord laws vary by state, but in general, you should give your tenants at least 24 hours’ notice before entering their unit.

4. Charge fair rents and collect rent on time

Once you’ve decided on the perfect rental price, it’s important to stick to that number. If you start charging your tenants different rates, they will become confused and may even stop paying rent altogether. It’s also crucial that you collect rent on time, every month. To make this process easier, you can use a service like RentMate which automates rent collection and late fees.

If you don’t collect rent on time, you may find yourself in a difficult financial situation. To avoid this, be sure to send out reminders to your tenants a few days before rent is due. You can also set up automatic payments so that your tenants always pay on time.

5. Respond to tenant requests and concerns promptly

Since you are the landlord, your tenants will likely have a lot of questions and concerns. It is important that you respond to these requests promptly as this will show them that you care about their needs and value their tenancy. Additionally, addressing issues in a timely manner will help to prevent any small problems from turning into big ones.

If you are unavailable to address tenant requests right away, make sure to designate someone else who can serve as a point of contact in your absence. This could be a property manager, maintenance worker, or even a trusted friend or family member. By having someone else available to help, you can rest assured knowing that your tenants will always have someone to turn to with their concerns.

6. Evict problem tenants if necessary

In some cases, no amount of communication will be enough to get a problem tenant to change their ways. If you’ve tried everything and nothing has worked, it may be time to start the eviction process.

Before you do anything, make sure you understand your state’s laws on eviction. The last thing you want is to get sued for wrongful eviction. Once you’re confident you know the law, serve your tenant with an eviction notice and start the process.

In the end, these six key steps are critical for managing your rental properties effectively. By following these steps, you can avoid many of the common mistakes made by first-time landlords. With a little bit of planning and effort, you can be a successful landlord and enjoy the rewards that come with it. Thanks for reading!

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