Moving offices usually means your business is growing. This is a great big step for any company to take. However, if it is not executed correctly, it can hinder your business’s growth.
Regardless of how big or small your business is, moving offices is something that needs to be done with careful planning as it will disrupt your business for both your employees and your customers. This means you need to plan how it is going to work, what your employees are going to do in the downtime, how you can serve your customers, and how you can make the move as efficient as possible.
To help you on your journey, here are some top things you need to consider.
#1 Create a detailed plan
Planning is key when you are moving to a new office. Not only do you need to think about logistics, but also your business objectives. From the moment you decide to move to a new office, to the day of the move, you will need to have a detailed plan in place. To get you started, you should be thinking about the most ideal location for your business, how your customers and employees can access it, how safe the building is, what budget you have to work with, and what date you would like to move in by. The date is one of the most important things you should think about, as moving offices is going to take your business offline and inevitably, cause some disruption to your customers and your sales. You may choose to notify your customers in advance so they know what to expect or move your employees to a temporary space to fill in the gap to keep your business online. These are some of the most important things you will need to consider in the beginning stages of planning.
As you move down the timeline, you will also need to consider planning a variety of other things, such as:
- How you will move your office furniture
- How you will contact your customers
- What your employees will be doing during the move
- What contractors do you need to hire to help you on the moving day
And much more.
#2 Choose the right office Decor
The decor in your new office is vital. Not only does it need to welcome your employees and customers into the space, but it also needs to create a productive environment. When designing your new office, you may consider enlisting the help of an interior designer. They are experts in designing offices that combine your business branding and messaging, as well as what would create the most productive working environment. There is a unique balance of psychology that will create the perfect space for your employees. They will also be able to help you choose a layout that is spacious and comfortable for your employees and creates the most sense. If you are not a professional, it can be difficult to see what will work and you may waste a lot of time moving furniture around and as a result, disrupting your business.
Additionally, you need to take into account the other areas of the office that many people tend to overlook, like the office bathroom. Experts from onepointpartitions.com can help you modernize your bathroom and to ensure everything is up to code, so that you can provide maximum comfort to your employees at all times.
#3 Update your office equipment and technology
When you are upgrading your office space, you may also consider upgrading your equipment and technology at the same time. This is a great way to keep your employees happy and productive while ensuring they can do the job you hired them to do. For instance, ergonomic office furniture like adjustable chairs and desks can significantly enhance employee comfort and productivity. Following this, another essential upgrade to consider is, for example, a multifunction copier. Business multifunction copiers are more than just printers; they consolidate printing, scanning, copying, and faxing into one efficient unit. By integrating such multifaceted tools, you not only streamline office operations but also provide your staff with the resources they need to perform their tasks efficiently. The adoption of these comprehensive solutions can lead to a more productive, well-organized, and modern office environment. One of the biggest mistakes that businesses make is staying stuck in their old ways and using old hardware for years.
Not only can this put your business at risk of a security breach, but it can also be frustrating for your employees. If you are not adopting the latest technology, you will find yourself trailing behind your competitors and your business will suffer. Expanding your budget to new technology is a great way to give your business a fresh start and stay competitive.
#4 Secure your new offices
A new office can be exciting, but it is important not to forget safety. As it is a new environment, you will need to treat it seriously and take precautions. There are many ways that you can make sure your office is safe, for example, you can install security cameras, new locks, and security equipment that will keep your physical belongings safe. If you have regular visitors coming in and out of your building, or you hold important information at your offices, you may choose a machine for printing ID cards so you can keep your security tight.
Moving to a new office is a big step for any business. Make sure you consider these important things before you move.